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Clerk's Corner

Stated Clerk of Presbytery of the Miami Valley

Ruling Elder Larry Hollar       email

Office Hours: Tuesday, Thursday, and Friday 9:30 A.M. to 4:30 P.M.

PMV office: 937-258-8118        PMV fax: 937-258-2982


Training Videos for Clerks of Session

YouTube

New Clerk and  Refresher Training  
A workshop for new and returning Clerks of Session held at the presbytery offices in Dayton, Ohio.


YouTube

Training on rolls, registers, and Annual Statistical Reports
Presenter: Kris Valerius, Manager for Statistical Reporting for the Office of the General Assembly, PC(USA)


2018 Church Payment Form

Please continue to use one of the Church Payment Allocation Forms below for every payment to presbytery allocable to 2018. Only begin using the 2019 church payment forms that appear under the heading directly below this after January 1, 2019.

Word Doc 2018 Church Payment Allocation Form – Word format
PDF 2018 Church Payment Allocation Form – PDF (fillable) format


2019 Budget Guidance for Churches and Current Pledge and Payment Forms

PDF Financial Data for 2019 Congregational Budget Planning

PDF 2017 Year-end Church Memberships

Word Doc 2019 Church Pledge Form- Word format  
PDF  2019 Church Pledge Form- PDF (fillable) format

Word Doc 2019 Church Payment Allocation Form- Word format      
PDF  2019 Church Payment Allocation Form- PDF (fillable) format


Pastor Contract and Salary Form Templates

Please only use the form that applies to your pastor’s status. You may use the Word format or the fillable PDF format.  To make the fillable PDF work properly, download and save the fillable PDF form to your computer. Open that saved form, fill in the fillable spaces, and then save the filled-in document to your computer using a new name. That will save all the information you have added to the form.

Word Doc Called Pastor Initial Call Papers- Word format         
PDF  Called Pastor Initial Call Papers-PDF (fillable) format

Word Doc Installed Pastor Annual Terms of Call Report Form- Word format         
PDF  Installed Pastor Annual Terms of Call Report Form- PDF (fillable) format

Word Doc Interim Pastor Salary Form- Word format         
PDF  Interim Pastor Salary Form- PDF (fillable) format

Word Doc Stated Supply Pastor Salary Form- Word format         
PDF  Stated Supply Pastor Salary Form- PDF (fillable) format

Word Doc Commissioned Ruling Elder Salary Form- Word format         
PDF  Commissioned Ruling Elder Salary Form- PDF (fillable) format


Annual Review of Session Records

PDF Standards of Maintaining Session Records

PDF Session Records Review Checklist (revised Dec. 2018)
The checklist includes Book of Order notations

PDF Session Agenda Guidelines


Guidelines for Hosting Presbytery Meetings


PDF Host Guidelines for a Tuesday Meeting of Presbytery

PDF Host Guidelines for a Saturday Meeting of Presbytery

PDF Presbytery Meeting Reimbursement Voucher


Presbytery Child and Youth Protection Policy

PDF

Presbytery Child and Youth Protection Policy
The Presbytery has adopted this policy to apply to meetings, events or activities that are explicitly sponsored or financially underwritten by the Presbytery and that include or involve children under the age of 18, either as the focus of the event or in a separate child care setting for an adult event. The Leadership Council has appointed Stated Clerk Larry Hollar as the Designated Official under this policy. For questions or interpretations, email the Stated Clerk or call 937-258-8118.


Sample Church Child and Youth Protection Policies

PDF Dayton Bath and Springfield Covenant

PDF Insurance Board SafeConduct™ Policy & Procedure Template


Annual Reports

Annual Statistical Report Materials

This report is to be completed online as indicated:

Session Annual Statistical Report for the Year 2018
Access the online reporting tool for churches at http://oga.pcusa.org/stats. Reports must be completed no later than February 14, 2019. Click here for additional pointers from PMV Stated Clerk Larry Hollar.


The starred documents below are also part of the 2018 reporting.  Reports may be
completed electronically and then emailed back to the Presbytery Stated Clerk at
larry.hollar@miamipresbytery.org.


PDF
Word Doc

*2018 Necrology Report Form (fillable)- Ruling Elders
*2018 Necrology Report Form (Word Format)- Ruling Elders
For reporting Ruling Elders in your congregation (whether currently serving on Session or not) who died in 2018.  This includes Ruling Elders ordained by other churches who were members of your church at their time of death.  Please return by January 31, 2019.


PDF

2019 Pastor Compensation Recommendation
These recommendations were approved by the presbytery in September 2018; recommendations for Commissioned Ruling Elders are included.


PDF *Installed Pastor Annual Terms of Call Report Form- PDF (fillable) format

Word Doc

*Installed Pastor Annual Terms of Call Report Form- Word format
Please complete this form and return it within 10 days after your congregation has approved your pastor’s compensation for 2019, if you have an installed or designated pastor (do not use this form for stated supply, interim or CRE positions). Please return the report even if there are no changes approved at the congregational meeting. Also at the same time please send the Presbytery a copy of your church’s annual report to the congregation used at your congregational meeting.


PDF

Checklist of Reports Returned
This is for your personal use--do not return this sheet to the presbytery.


YouTube

Training on rolls, registers, and Annual Statistical Reports
Presenter: Kris Valerius, Manager for Statistical Reporting for the Office of the General Assembly, PC(USA)


Other Clerk's Corner Resources

PC(USA)
Resources for understanding per capita
Resources are available from the Office of the General Assembly to help congregations, sessions and presbyteries better understand what per capita is and how it is used. The resources include leaflets, brochures, a PowerPoint presentation, articles, per capita offering envelopes, etc.

Word Doc Sample Congregational Bylaws and Sample Manual of Administrative Operations
      

PDF Retention Requirements for Basic Types of Church Documents




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Presbytery of the Miami Valley
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