Stated Clerk of Presbytery of the Miami Valley
Ruling Elder Larry Hollar email
Office Hours: Tuesday, Thursday, and Friday 9:30 A.M. to 4:30 P.M.
PMV office: 937-258-8118
PMV fax: 937-258-2982
Training Videos for Clerks of Session
223rd General Assembly preview presentation
Presenter: The Rev. Thomas Hay, Associate Stated Clerk and Director of Assembly Operations at the Office of the General Assembly in Louisville, who spoke in Presbytery of the Miami Valley in April 2018 to provide an in-depth look at the upcoming 223rd General Assembly in St. Louis.
2018 Budget Guidance for Churches and Current Pledge and Payment Forms
Financial Data for 2018 Congregational Budget Planning
2016 Year-end Church Memberships
2018 Church Pledge Form- Word format
2018 Church Pledge Form- PDF (fillable) format
2018 Church Payment Allocation Form- Word format
2018 Church Payment Allocation Form- PDF (fillable) format
2018 Pastors’ Compensation Recommendations
COM 2018 Compensation Recommendation
Pastor Contract and Salary Form Templates
Please only use the form that applies to your pastor’s status. You may use the Word format or the fillable PDF format. To make the fillable PDF work properly, download and save the fillable PDF form to your computer. Open that saved form, fill in the fillable spaces, and then save the filled-in document to your computer using a new name. That will save all the information you have added to the form.
Called Pastor Initial Call Papers- Word format
Called Pastor Initial Call Papers-PDF (fillable) format
Installed Pastor Annual Terms of Call Report Form- Word format
Installed Pastor Annual Terms of Call Report Form- PDF (fillable) format
Interim Pastor Salary Form- Word format
Interim Pastor Salary Form- PDF (fillable) format
Stated Supply Pastor Salary Form- Word format
Stated Supply Pastor Salary Form- PDF (fillable) format
Commissioned Ruling Elder Salary Form- Word format
Commissioned Ruling Elder Salary Form- PDF (fillable) format
Annual Review of Session Records
Standards of Maintaining Session Records
Session Records Review Checklist
The checklist includes Book of Order notations
Session Agenda Guidelines
Guidelines for Hosting Presbytery Meetings
Host Guidelines for a Tuesday Meeting of Presbytery
Host Guidelines for a Saturday Meeting of Presbytery
Presbytery Meeting Reimbursement Voucher
Presbytery Child and Youth Protection Policy
Presbytery Child and Youth Protection Policy
The Presbytery has adopted this policy to apply to meetings, events or activities that are explicitly sponsored or financially underwritten by the Presbytery and that include or involve children under the age of 18, either as the focus of the event or in a separate child care setting for an adult event. The Leadership Council has appointed Stated Clerk Larry Hollar as the Designated Official under this policy. For questions or interpretations, email the Stated Clerk or call 937-258-8118.
Sample Church Child and Youth Protection Policies
Dayton Bath and Springfield Covenant
Insurance Board SafeConduct™ Policy & Procedure Template
Annual Statistical Report Materials
This report is to be completed online as indicated:
The starred documents below are also part of the 2017 reporting.
Reports may be
completed electronically and then emailed back to the Presbytery
Suggestions & FAQ’s (Frequently Asked Questions)
*2017 Necrology Report Form (fillable)- Ruling Elders
For reporting Ruling Elders in your congregation (whether currently serving on Session or not) who died in 2017. This includes Ruling Elders ordained by other churches who were members of your church at their time of death. Please return by January 31, 2018.
*Installed Pastor Annual Terms of Call Report Form- PDF (fillable) format
*Installed Pastor Annual Terms of Call Report Form- Word format
Please complete this form and return it within 10 days after your congregation has approved your pastor’s compensation for 2018, if you have an installed or designated pastor (do not use this form for stated supply, interim or CRE positions). Please return the report even if there are no changes approved at the congregational meeting. Also at the same time please send the Presbytery a copy of your church’s annual report to the congregation used at your congregational meeting.
Other Clerk's Corner Resources
|Resources for understanding per capita
Resources are available from the Office of the General Assembly to help congregations, sessions and presbyteries better understand what per capita is and how it is used. The resources include leaflets, brochures, a PowerPoint presentation, articles, per capita offering envelopes, etc.
Sample Congregational Bylaws and Sample Manual of Administrative Operations
Retention Requirements for Basic Types of Church Documents