Stated Clerk of Presbytery of the Miami Valley
Ruling Elder Larry Hollar email
Office Hours: Tuesday, Thursday, and Friday 9:30 A.M. to 4:30 P.M.
PMV office: 937-258-8118
PMV fax: 937-258-2982
Ways your presbytery serves your church
Checklist of Ways Your Presbytery Serves Your Church
At the February 2019 stated presbytery meeting, attendees in small groups filled out this checklist and discussed ways the presbytery has served and assisted churches and how the presbytery could improve its helpful connections to churches. We welcome sessions and others using this checklist to encourage further discussion and feedback.
Resources on Book of Order Proposed Amendments
for Presbytery vote in February 2019
These resources help presbyters prepare to vote on the 10 proposed constitutional amendments at the stated presbytery meeting on February 9, 2019. The official amendment texts are in the Proposed Amendments to the Constitution 2018 document prepared by the Office of the General Assembly (OGA). That document includes summaries of comments from various groups on the proposed changes. The Association of Stated Clerks, a national organization of clerks serving presbyteries and synods, has also prepared an analysis that supplements the OGA amendments book. A very limited number of OGA amendment book copies will be available at the February 9 presbytery meeting, so presbyters are advised to make their own copies and study them prior to the meeting.
Proposed Amendments to the PC(USA) Constitution 2018
Association of Stated Clerks Analysis of Proposed Amendments 2018
Safe and Sacred Space Task Force position on Amendment 18-B.1
Training Videos for Clerks of Session
2019 Budget Guidance for Churches and Current Pledge and Payment Forms
Financial Data for 2019 Congregational Budget Planning
2017 Year-end Church Memberships
2019 Church Pledge Form- Word format
2019 Church Pledge Form- PDF (fillable) format
2019 Church Payment Allocation Form- Word format
2019 Church Payment Allocation Form- PDF (fillable) format
Pastor Contract and Salary Form Templates
Please only use the form that applies to your pastor’s status. You may use the Word format or the fillable PDF format. To make the fillable PDF work properly, download and save the fillable PDF form to your computer. Open that saved form, fill in the fillable spaces, and then save the filled-in document to your computer using a new name. That will save all the information you have added to the form.
Called Pastor Initial Call Papers- Word format
Called Pastor Initial Call Papers-PDF (fillable) format
Installed Pastor Annual Terms of Call Report Form- Word format
Installed Pastor Annual Terms of Call Report Form- PDF (fillable) format
Interim Pastor Salary Form- Word format
Interim Pastor Salary Form- PDF (fillable) format
Stated Supply Pastor Salary Form- Word format
Stated Supply Pastor Salary Form- PDF (fillable) format
Commissioned Ruling Elder Salary Form- Word format
Commissioned Ruling Elder Salary Form- PDF (fillable) format
Annual Review of Session Records
Standards of Maintaining Session Records
Session Records Review Checklist (revised Dec. 2018)
The checklist includes Book of Order notations
Session Agenda Guidelines
Guidelines for Hosting Presbytery Meetings
Host Guidelines for a Tuesday Meeting of Presbytery
Host Guidelines for a Saturday Meeting of Presbytery
Presbytery Meeting Reimbursement Voucher
Presbytery Child and Youth Protection Policy
Presbytery Child and Youth Protection Policy
The Presbytery has adopted this policy to apply to meetings, events or activities that are explicitly sponsored or financially underwritten by the Presbytery and that include or involve children under the age of 18, either as the focus of the event or in a separate child care setting for an adult event. The Leadership Council has appointed Stated Clerk Larry Hollar as the Designated Official under this policy. For questions or interpretations, email the Stated Clerk or call 937-258-8118.
Sample Church Child and Youth Protection Policies
Dayton Bath and Springfield Covenant
Insurance Board SafeConduct™ Policy & Procedure Template
Annual Statistical Report Materials
The starred documents below are also part of the 2018 reporting.
Reports may be
completed electronically and then emailed back to the Presbytery
*Installed Pastor Annual Terms of Call Report Form- PDF (fillable) format
*Installed Pastor Annual Terms of Call Report Form- Word format
Please complete this form and return it within 10 days after your congregation has approved your pastor’s compensation for 2019, if you have an installed or designated pastor (do not use this form for stated supply, interim or CRE positions). Please return the report even if there are no changes approved at the congregational meeting. Also at the same time please send the Presbytery a copy of your church’s annual report to the congregation used at your congregational meeting.
Other Clerk's Corner Resources
|Resources for understanding per capita
Resources are available from the Office of the General Assembly to help congregations, sessions and presbyteries better understand what per capita is and how it is used. The resources include leaflets, brochures, a PowerPoint presentation, articles, per capita offering envelopes, etc.
Sample Congregational Bylaws and Sample Manual of Administrative Operations
Retention Requirements for Basic Types of Church Documents